Associate Proposal Writer & Project Coordinator


The Associate Proposal Writer/Project Coordinator will be responsible for executing a diverse range of responsibilities within the scope of creating, organizing, developing, and producing proposals and other formally requested client correspondences. Reporting into the Director of Proposals, you will be tasked an array of duties and you will work internally across departments and externally with clients and vendors.




  • Develop proposals by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, fee schedules and organization credentials
  • Gather proposal information by identifying sources of information; obtaining quotes from vendors/partners, coordinating submissions and collections; identifying and communicating risks associated with proposals
  • In conjunction with business development professionals, ensure compliance, completeness, and consistent messaging throughout the proposal
  • Research and respond to RFP content and amendments, legal documents, class action settlement agreements
  • Perform data collection and administrative tasks, including contacting partners, outlining requirements, and organizing and distributing information
  • Research and compile information from a variety of internal and external databases such as tracking opportunities, vendor information and CRM
  • Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality and manner
  • Regularly perform self-check of work products to eliminate repeat errors and demonstrate continuous improvement in work products continuously
  • Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; and transmitting proposals
  • Translate and synthesize information into proposals that targeted audiences can understand, while maintaining the technical accuracy and completeness of the intended response
  • Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases
  • Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate, implementing changes
  • Continually work towards strengthening industry knowledge and all relevant applications
  • Communicate regularly and effectively with all colleagues, including staff in different domestic and international time zones
  • Exhibit a very organized approached and superior attention to details
  • Meet regularly with managers to provide feedback and facilitate communication
  • Adhere to all business processes while performing tasks
  • Able to take on new tasks and responsibilities as needed
  • Perform other work-related duties as assigned by management



  • Bachelors’ degree in related field or discipline
  • Must have proven working experience in proposal writing and preparing cost estimates, wastewater industry a plus
  • Minimum of 3-5 years of experience and a demonstrated track record of accomplishments
  • Aggressive problem diagnosis and creative problem-solving skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Excellent written and verbal communication, research and reading comprehension skills
  • Ability to be flexible to adapt and act quickly when urgent matters require it
  • Problem analysis and resolution skills at both a strategic and functional level
  • Financial, insurance, and legal industry experience preferred
  • Excellent computer skills including all MS Office 365 applications. (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) required